Rathgar Residents Association Constitution
(As amended at the Annual General Meeting held on 11th April 2024)
The Association: The Rathgar Residents’ Association, hereinafter termed “The Association”, shall be non-political and non-sectarian.
Objectives: The Association shall do all in its power:
To preserve and develop all amenities in Rathgar or available to residents in Rathgar.
To support the development of such amenities in Rathgar as are sought by the residents or me
mbers of the Association. To advance schemes for co-operative action for the benefit of its members.
To assist other bodies and Associations having similar objectives.
Membership: Membership shall be open to all past and present residents in the Rathgar area, as shall be approved by the Committee.
Conduct: The Committee are empowered to terminate the membership of any individual whose conduct is considered detrimental to the interests of the Association.
Management: The affairs of the Association shall be controlled by a Committee of fifteen members, who shall be elected at the Annual General Meeting (AGM).
Subscriptions: The annual subscription shall be approved by the Committee. Separate rates may exist for households, retired persons, students, and the unwaged. New members joining after 30 June shall pay half the subscription for that year. Subscriptions are payable on 1st January annually.
Renewal: Failure to renew the subscription before 31st December incurs cancellation of membership.
Officers: At its first meeting after election, the Committee shall elect a Chairman, Vice-Chairman, Honorary Secretary, Honorary Membership Secretary, and Honorary Treasurer.
Meetings: The Committee shall meet at least ten times in each year.
Quorum: The quorum for a Committee Meeting shall be five.
Vacancies: The Committee may fill vacancies via co-option during their term.
Assistance: The Committee may invite individuals for advice or assistance as desired.
Honorary Secretary Duties: * Maintain a register of members.
Hold books and documents relating to the Association.
Write letters as directed by the Committee.
Issue notifications for Committee and General Meetings.
Honorary Treasurer Duties: * Receive and invest monies on behalf of the Association.
Make payments as authorised by the Committee.
General Meetings: Arranged at least once a year to discuss issues of concern; the quorum is 20 members.
AGM Timing: Held in March or April with at least 14 days’ notice (postal or electronic).
AGM Agenda: Includes reports from the Chairman, Secretary, and Treasurer (including accounts), and the election of the Committee. Nominations must be received in writing 7 days prior.
Extraordinary Meetings: Summoned if a requisition is received by the Secretary, signed by at least 25 members.
Voting: Normally by show of hands unless the Chairman rules that a ballot is necessary.
Determinations: Any uncertainty in these rules shall be determined by the Committee.
Amendments: Rules may only be amended at an AGM, requiring a two-thirds majority vote of members present.
Indemnity: Every officer or Committee member shall be reimbursed for authorized expenses.
Dissolution: The Association may only be dissolved at a Special General Meeting with a two-thirds majority. Assets will be used to settle debts; any surplus will be disposed of as decided by the meeting. If assets are insufficient, members shall contribute equally to cover the deficiency.
Certified as a true copy:
Christy Carty, Chairman
Leon Weavers, Secretary
Date: 10th June 2024